Project Management Made Easy
Trello is our project management system and it is so awesome, we will try and describe it, but you almost have to dig in and see for yourself. Luckily, it’s FREE!
The first thing you create in Trello is a board. Trello’s board definition: A board represents a project or a place to keep track of information. Whether you are launching a new website, creating an employee manual, or planning a vacation, a Trello board is the place to organize your tasks as cards on lists and collaborate with your colleagues, family, or friends.
We also have boards for our Woodchuck Arts team members. Each team member can create their own lists for their specific needs and workflow.
What do we mean by lists? According to Trello: Lists keep cards organized in their various stages of progress. They can be used to create a workflow where cards are moved across lists from start to finish, or simply act as a place to keep track of ideas and information. There’s no limit to the number of lists you can add to a board.
For example, our fantastic designer has To-Do, Waiting for Feedback, Waiting for Client Feedback, Completed, etc. They are similar but slightly different based on their different needs.
Within these cards, you can add images, text, links, due dates, labels, checklists and you can communicate. Mention team members in a comment by saying @TheirUsername and they will get a notification that you are “talking to them.” All needed information for a task can be stored on each card and you can move the card throughout your lists depending on where it is in the process. For example, we could have a card for a brochure design. That card would start on a relevant boards “To-Do” list, go to “Awaiting Client Feedback” and then eventually to “Completed.” You can also move these cards to different boards. For example, if one of us had a project on her To Do list that she needs to hand off to our designer, she could just move it to their board and it would retain all the information it holds.
These are the basics of Trello, but the possibilities go on and on. You can send entire emails to cards, create notifications and change your board backgrounds and so much more.
Here are some great examples of how other people are using Trello: